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Introduction About Chosen Project Sector

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This project basically based on transport sector in Sri Lanka. When identify about this sector transport is improving with beginning of the human. In theoretical simple meaning of transport is moving people or goods one place to another place. In beginning of the human being people walked here and there for their day to day activities. When people start to develop their skills and capabilities transport solutions are also start to develop. When globalization happening according to that this sector have rapid and continuous changes happening in every movement. So according to the changes happening in present this sector can be categories in to different varieties such as


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When move on to Sri Lanka transport system its major sector is an economy. When it’s belong to the British Empire they kept major steps in Sri Lankan transport system. They introduce the railway system to Sri Lanka and now it became major transport system in Sri Lanka. Also they develop Sri Lankan road system. After independent from British’s the governments which appoint as authority try to develop it continuously. But Sri Lanka face to a 30 years civil war. Impact of that governments before 2009 can’t do a continuous development for this sector. After 2009 Sri Lankan civil war was end and now Sri Lanka is united. So investors try to move on to the Sri Lanka but the problem is still Sri Lanka facing issues about infrastructure facilities. In that case transport system can consider a major one. Sri Lanka’s capital city is Colombo also it is Sri Lankan’s economic city. So most of the Sri Lanka government and private companies, organizations spread on this area. So Colombo city has a huge population and thousands of people daily. Geographically Colombo city is located in 699 square kilo meters. It population will be near to 30 million. When considering about travelling more than 100,000 people travelling through Colombo for their day to day duties. Colombo vehicle population more than 900000 in 2015. So considering about that 87. 1% of vehicles are private and only 5. 7% of vehicles are belong public sector. When moving this vehicles in Colombo urban are its creating a huge traffic in Colombo city. Because the vehicle capacity is not matching with road conditions.

So it creating different other root causes such as

People have consume their time in roads with stuck in traffic jammers

When starting the vehicles mid of the traffic it will be cause to waste the fuel and creating over fuel consumption

When burning unwantedly fossil fuel it is causes to environmental pollution

When people try to recovery their time when they are moving it can be create brutal accidents.

So people ‘s life are in danger Introduction about chosen project Project ProposalSo this project report try to give solutions for above problems. When considering about above facts solutions for those problems is reducing the private vehicle usage and maximising the public transport system. To that this project is based on public cycling sharing system. Public bicycling schemes that are popular in western countries but relatively new concept in Sri Lanka. According to that need to identify what are the geographical area need allocate this cycling system. Basically this project need to base on Colombo city entrance areas and most public and urban areas. So according to that need to arrange cycle parking points targeting those areas. In that case need to create cycle parking points near to A grade road which are can consider as entrance ways to Colombo city not only that this are need to base on highways. According to that people who come in to Colombo city need park their private vehicles parking lots which are create in Colombo city boundaries and need to buy a bicycle to travel in the Colombo city. Other than public transport points also need to be with this cycle points. It means in here project was targeting bus stands railways. When people are came in to Colombo city buy using public transport they need to travel through Colombo city to find their work places. When happening this cycling project cycle points are arrange on these public points and they can use a bicycle to go their work place. When consider about this cycle system company need to identify cycle parking points and need to allocate cycle points in each roads. Then adding security system and it will help guard the cycles. So to operate this project in efficient manner the company need to register people those who are going to use this system. In that case after registering people company can issue an E card regarding to this system. So it is going to help manage this process when it is operating. People can use the E card and buy the cycle and go where they need to and park and confirm when it is handover or not. When operating this project company need allocate a fair price because there is some funds needs to manage this system. E card can also help for that.

In order to apply for the e cards applicants should pay a defined amount to the company. Applicants can get the e card just putting money in to machines established by the company. This project will implement by the ABC Holdings Company which operate under private sector. This project will take 12 months and it will start end of 2018. The total investment volume over the planning period from 2018 to 2019 is estimated as 17. 9 million. Introduction about the analysis PM theory Before starting any project, the first thing we must do is plan the project. Any reasonable project manager certainly understands the importance of well planning a project. The carefully planned project takes into account the necessary aspects of a project and provides a plan that the project team can recommend during execution. What is Project Planning?A project plan is the result of careful planning by a project manager. This is the master document that guides the progress of a project. In fact project plan is quite broader concept. Project planning allows project managers to translate project requirements into Work breakdown Structure (WBS), Gantt charts, task lists, resource allocation and risk records, and more. Once the status of the project is approved, the project is officially begins. Project planning activities may begin in accordance with the project’s statutory documents, project requirements documents. ANALYSIS Project Management is a collection of techniques, tools, and knowledge that, when applied, helps you achieve better results for your project. It is provides a structured method to follow to complete a project that can easily solve common problems and questions to ensure that each domain is well executed. A project is a unique and transient effort, undertaking to achieve the intended objectives, which can be defined in terms of products, results or benefits. A project is generally considered a success if it achieves the objectives in accordance with its acceptance criteria, within an agreed time and budget. Project PlanPurpose of planningA project plan defines the parameters and purpose of individual business projects. It clarifies why the plan is being implemented and the ultimate purpose the plan will serve. The plan also serves as a tool for keeping everyone associated with the project on track and focusing on the same details and information.

Planning helps you to reach your project goals in defined time keeping the project in track, solving common issues and avoiding problems that can arise while most importantly cut unnecessary cost. An unplanned activity can have increased cost due to poor planning and not being structured. The below illustration reflects how the use of resources is optimized in the case of a properly planned and managed project versus to a one that is not. The recommended planning tool for the project The sequence of activities that each team must complete, from commissioning the project through its completion, is essentially the same for every project, whether the project is simple or complex, large or small, involves a few people or many people. These activities can be grouped into four project phases. A phase of a project constitutes a major set of activities that must be performed within the project management process. These four phases are done in sequence, starting with initiation and ending with close out. The four phases project management method defined by Paula Martin and Karen Tate in their book Project Management, 2001 will be used as the planning tool for the proposed project. Breaking down the project into the four phases help to progress phase by phase achieving the milestones set in a structured manner.

Project Planning Tool

Project management is very important as a result of it brings leadership and direction to come. Without project management, a team is often sort of a ship while not a rudder; moving however while not direction, management or purpose. Leadership permits and allows a team to try to their best work. Project management provides leadership and vision, motivation, removing roadblocks, coaching job and provoking the team to try to their best work. Project managers serve the team however additionally guarantee clear lines of answerability. With a project manager in situ there’s no confusion regarding who’s accountable and on top of things of whatever’s happening during a project. Project managers enforce method and keep everybody on the team in line too as a result of ultimately they carry responsibility for whether or not the project fails or succeeds. Risk management is crucial to project success. The temptation is simply to comb them below the carpet, they bring up them to the shopper and hope for the simplest. However having a strong method round the identification, management and mitigation of risk is what helps stop risks from changing into problems. Good project management observe needs project managers to fastidiously analyse all potential risks to the project, quantify them, develop a mitigation arrange against them, and a contingency arrange ought to any of them happen. Naturally, risks ought to be prioritized in keeping with the probability of them occurring, and acceptable responses square measure allotted per risk. sensible project management matters during this regard, as a result of comes ne’er move to arrange, and the way we have a tendency to cope with amendment and adapt our plans may be a key to delivering comes with success. Project management will break risk habits and once they delivering comes, it’s necessary to not build a similar mistakes double. Project managers use retrospectives or post project reviews to think about what went well, what didn’t go thus well and what ought to be done otherwise for consecutive project. This produces a valuable set of documentation that becomes a record of “dos and don’ts” going forward, enabling the organization to be told from failures and success. While not this learning, groups can typically keep creating similar mistakes, time and time once more. These retrospectives square measure nice documents to use at a project pull meeting to prompt the team regarding failures admire underestimating comes, and successes admire the advantages of a solid method or the importance of keeping written account reportage up to date.

Charter provided in the Proposal of the company Project Name

The Company management wants to position the Company as a rather positioning it as a consumer durable company in target audience mind. In order to be a life style company it should provide tailor made solutions for all the needs of the customer and delight the customer with the best solutions. The rising of fuel expenditure will be a huge threat especially for a consumer durable company as most of its products are vehicles which is consuming fuel to greater extent. So, the best solution is to introduce a new product to the market which usage of lower fuel with the minimum cost. This enable to increase other product sales also as fuel consumption will not be a significant factor on making purchases. Also there is a tendency of converting customers for the especially in urban areas and huge market opportunities are arisen as key players not entered into the market so far. If Company could be able to enter into the market before others, definitely company will be able to capitalize the market opportunities and maximize the profitabilityProject Management opportunities not only exist for project managers but also for those who are part of a support team in a project or programme office or for team leaders with part of a project. Whether company chooses Business Project Management or IT Project Management, the professional qualifications and practical skills for both can be attained with the help of the Project Management practice.

Discussion, conclusion & recommendations

The main aim of initiating our project is to minimize the traffic jam in Colombo city. So to do that we presented a project which uses foot cycles as the solution. Colombo is the major trade city in Sri Lanka. So daily nearly about hundred thousand of people enters to the Colombo city to do their day today works. While remaining the main motor ways which provides the entrance to the city here we plan a foot cycle passage system to the day today passengers. As we identified the main entrances are

  • Mattakluiya
  • Sedawaththa
  • Orugodawaththa
  • Rajagiriya
  • Nawala west
  • Kirulapona
  • Bambalapitiya

The below map shows the points which we are going to establish our foot cycle parks.

All those points have major bus stops as well as major railway stations. So people who are reaching Colombo daily can easily get the use of that transportation system. The number of vehicles witch are entering to the main city from that point are increasing day by day due to the incensement of population and other reasons. So if we established such a transportation system we will able to get so many uses of them. Some of the benefits are,

Reduction of transportation cost

As our map the parking points witch have longest distance are Bambalapitiya and Mattakkuliya. It’s about 12 km. So if we normally travel such a distance by bus it costs at least 50 rupees. And also we have to take at least 2 buses to reach to the destination. And if we travel by our own vehicle minimally it will costs about 40 rupees from a motor cycle and 200 rupees by a car. So all those costs can be reduced if the people will begin to use the new transportation system.

Time savingIn a busy morning such as a Monday travelling through Colombo city is not an easy target. If we use our own car at least it takes about one and half hour to travel within the longest distance in the map. Most of the government offices and the private sector offices are located around Kollupitiya and Maradana. So people have to travel only about 6 km from those entrances to reach their destinations. So averagely it will take about 20 minutes to travel within our bicycle points.

Solve most of the health issuesIn the modern world most of the diseases are caused by the obesity of the people. By doing an exercise like cycling people can maintain a good healthy body. And also cycling is a good stress releasing method. Limitations of the project

Initiating such a project is not an easy target. To develop such a project first we have to align with the rules and regulations of government. And then we have to separate a cyclist lane through the selected routes in the city. Our main target is to reduce the no. of vehicles witch enters to the Colombo city. In order to do that we will have to create a fine system or a fee paying system to the vehicles. So these are some major barriers that we found when we developing such a project

  • Lack of free land spaces in the cycle parking areas
  • Unwillingness of people to travel by a cycle
  • Lack of routes to separate a cycling lane from the main routeOther than the cycle parking areas in entrances we should find at least 7 or 8 cycle parking stations in the inner part of the city. So it’s also a major issue.


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