U-day Events Management System with Mobile Application for Cpur


Please note! This essay has been submitted by a student.

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System Overview

The purpose of this study is to develop a system that will be both beneficial to the CPU Republic and to all the students of Central Philippine University. It will help the CPUR officials in managing the University Day Events. It will minimize work in their daily transactions. By developing the system, it will give the students solutions to their common struggles during U-Day.

The admin will use the website to input all the data that will reflect in the mobile app, and the users need to download it in order to use it. The system will provide modules which include newsfeed, scheduling, guidelines, live stream, scoreboard, ranking and messaging modules. Each of these modules has its own functions and services to offer. First is the news feed module allows the admin to post announcements and anything happening during U-Day. Second module is the scheduling module, which lets the admin to create and input the events’ venue and time. It will enable the users to see the upcoming schedules using the mobile app. Another module is the guidelines module, includes upload and download files functions to be used by the admin and users respectively. Fourth module is a live stream module features students to watch highlight events such as Centralian Star using their mobile phones. The fifth module, the scoreboard enables the admin to record the realtime scores of some sports. The scores will be displayed for the user in the mobile app. Another module is the Ranking module, it is very essential to the users as well as the admin. In this module it allows the admin to input points based on the result of the events. A Messaging module is also included, it allow the users to send their concerns to CPUR.

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The U-Day Events Management System with Mobile Application is designed to have an easy access of information for the benefit of the user and comfort of the admin. The app includes pages intended for specific users. Each user page contains modules and features. The system’s database is implemented in MySQL. LAN connection between the Host and the desktop and web browsers were required for users to access the Information system. This information system implements user access control to the database and web pages. This provides security on the data access and manipulation. It prevents and detects unauthorized use of computer to purposely protect data in the database. With this, the group implements creation of user account for the administrator who provides data to our services. Passwords are also used for authentication of individuals as they access a computer over a network. The implementation of security guarantees the confidentiality, integrity and availability of all data by using a log in/log out system within the web.

System Objectives

These objectives have already been achieved:

  • Grant users access using their ID number.
  • Allows admin to assign sub-admin.
  • Allows the User to send messages to the admin (CPUR).
  • Allows users to download the event guidelines file.
  • Allows the User to view the events scheduled.
  • Shows News and Announcements to the Users.
  • Shows Scoreboard of the games to the users.
  • Shows rankings to the users.
  • Allows User to watch highlight events live or recorded via Live Streaming module.

Operating System: Windows 7. Windows is a series of operating systems developed by Microsoft. Each version of Windows includes a graphical user interface, with a desktop that allows users to view files and folders in windows. For the past two decades, Windows has been the most widely used operating system for personal computers PCs.Microsoft Windows is designed for both home computing and professional purposes. Minimum requirement is Windows XP (2001) and Windows Vista (2006). Windows 7 was released in 2009. Windows 8 officially debuted on October 26th, 2012 following a release to manufacturing on August 1st.

Windows is designed to run on standard x86 hardware, such as Intel and AMD processors. Therefore, it can be installed on multiple brands of hardware, such as Dell, HP, and Sony computers, as well as home-built PCs. Windows 7 also includes several touchscreen features, that allow the operating system to run on certain tablets and computers with touchscreen displays. Windows 8 is a completely redesigned operating system developed from the ground up with touchscreen use in mind as well as near-instant-on capabilities that enable a Windows 8 PC to load and start up in a matter of seconds rather than in minutes. Windows 8 also features the latest Internet Explorer Web browser, Internet Explorer 10, as well as integrated cloud-based online services like Microsoft’s app store and Office 365. The new operating system will also likely add built-in support for newer technologies like USB 3.0 and Bluetooth 3.0.

Front End (mobile): Android Studio. Android Studio is the official integrated development environment (IDE) for Google’s Android operating system, built on JetBrains’ IntelliJ IDEA software and designed specifically for Android development. It is available for download on Windows, macOS and Linux based operating systems. It is a replacement for the Eclipse Android Development Tools (ADT) as primary IDE for native Android application development.

Android Studio was announced on May 16, 2013 at the Google I/O conference. It was in early access preview stage starting from version 0.1 in May 2013, then entered beta stage starting from version 0.8 which was released in June 2014. The first stable build was released in December 2014, starting from version 1.0. The current stable version is 3.0 released in October 2017.Front-end (web): BoostrapBootstrap is a free and open-source front-end framework (library) for designing websites and web applications. It contains HTML- and CSS-based design templates for typography, forms, buttons, navigation and other interface components, as well as optional JavaScript extensions. Unlike many web frameworks, it concerns itself with front-end development only.Bootstrap, originally named Twitter Blueprint, was developed by Mark Otto and Jacob Thornton at Twitter as a framework to encourage consistency across internal tools. Before Bootstrap, various libraries were used for interface development, which led to inconsistencies and a high maintenance burden.

Back-end language: PHP Hypertext Preprocessor & Java. PHP Hypertext Preprocessor – PHP: Hypertext Preprocessor (or simply PHP) is a server-side scripting language designed for Web development, but also used as a general-purpose programming language. It was originally created by Rasmus Lerdorf in 1994, the PHP reference implementation is now produced by The PHP Group.

PHP originally stood for Personal Home Page, but it now stands for the recursive acronym PHP: Hypertext Preprocessor.PHP code may be embedded into HTML code, or it can be used in combination with various web template systems, web content management systems, and web frameworks. PHP code is usually processed by a PHP interpreter implemented as a module in the web server or as a Common Gateway Interface (CGI) executable. The web server combines the results of the interpreted and executed PHP code, which may be any type of data, including images, with the generated web page. PHP code may also be executed with a command-line interface (CLI) and can be used to implement standalone graphical applications.Java – is a general-purpose computer-programming language that is concurrent, class-based, object-oriented, and specifically designed to have as few implementation dependencies as possible. It is intended to let application developers “write once, run anywhere” (WORA), meaning that compiled Java code can run on all platforms that support Java without the need for recompilation Java applications are typically compiled to bytecode that can run on any Java virtual machine (JVM) regardless of computer architecture. As of 2016, Java is one of the most popular programming languages in use. Particularly for client-server web applications, with a reported 9 million developers. Java was originally developed by James Gosling at Sun Microsystems (which has since been acquired by Oracle Corporation) and released in 1995 as a core component of Sun Microsystems’ Java platform. The language derives much of its syntax from C and C++, but it has fewer low-level facilities than either of them.

Graphic User Interface Design: Logopit Plus & MS Paint. MS Paint – Paint is a program used to draw, colour, and edit pictures. Paint can be used like a digital sketchpad to make simple pictures and creative projects or to add text and designs to other pictures, such as those taken with your digital camera.

Microsoft Paint is an inexpensive painting program that can be used to teach students the basics of painting software. Many sophisticated graphics software applications (such as Paint Shop Pro or Photoshop) use the same basic principles that can be learned using MS Paint.Using any painting program involves learning how to use the menu bar and the tool bar. MS Paint also includes a colour palette that allows the user to choose both foreground and background colours with which to work.

MS Paint also includes a great Help system that will have you mastering your virtual brush-strokes in minutes. This compendium of information was produced from screenshots of many of the MS Paint Help Files.

Logopit Plus – Create original logos and designs using thousands of free graphic elements and editing options. There’s no limit on creativity on “Logo Maker Plus”/”Logopit Plus”, we provide icons on every category that you’ll need. You can make an original logo in no time with this all in one logo generator. You can change color of the icons, or use a texture image for coloring your logo and use custom filters on them. A simple icon is going to look very different with the right texture for your design. You can also create original color gradients and use them on your logos. Giving your logo a 3D depth and making it look like a 3D logo is an option too. Wait no more and start using our Logo Maker and see the difference. We are not just handing you free logo design templates which you cannot make anything new, we’re giving you tools to create really original logos for your needs.


CPU Republic had been chosen to be our client. The organization is the one that handles the University Day Events. The celebration includes presentation of cultural events, literary-musical contests and athletic competitions. During UDays in the past years, CPUR had some struggles in handling the event. They are manually posting news regarding UDay. Schedules given by the minister will be posted by officials and it is very tiring. CPUR officials roamed around the campus to distribute the rules and guidelines to the coordinator/committee of that particular event. The rankings is also posted manually in the scoreboard after the results of the events are gathered and calculated. The proposed system aims to provide an UDay Events Management System with Mobile App for CPUR. This also aims to provide a Feed Display Module that admin can use to post news that can be seen by the users. A scoreboard module that can generate and display real time scores from sports events. An Event Scheduling that will allow them to post and update information from time to time and display it for the users. As they finish designating points, the rankings will be posted along with the total points accumulated in that point of time, results will be gathered and the admin will designate specific amount of points based on the results of the events. It will also have Video Streamer that allows user to watch big events online, a mobile device will be used by the admin to broadcast the event. Admin can also put the guidelines of a specific event for the designated officials to check. Lastly, a Messaging Module to send suggestions via private message. In addition, LED screens will be used to display news and information from the system.

Through the Mobile App, contacting CPUR will be easier and faster. The process of disseminating news is amplified. Checking and posting Schedules will be in a fast, more convenient and reliable way compared to the manual process. Distributing the event guidelines manually isn’t necessary anymore. They can save time. The administrator can managed scoring and rankings efficiently and effectively. Highlight events can be watched anytime and anywhere through the app.


All the objectives of the system where meet during the Problems that we identified were solved through the proposed system. Distributing event guidelines, posting and updating schedules from time to time, disseminating news, generating and displaying scores for sports events, and the computing of rankings were speed up through the app. Users are granted to access using their ID number, were able to send their complaints, concerns, etc., and can check schedules of upcoming events. The user were able to check real time scores of sports events , view rankings and were able to check the total points of every college. In addition, the user can now watch big events through their mobile.


We recommend the implementation of the UDay Events Management System with Mobile App as the answer to the needs of improving the quality of the management and service of CPU Republic. The proponents of the’ proposed system can be improved further when it comes to features of the system. As technology evolves, a lot of improvements and enhancements can be done by the future researchers. The program has been a database that stores the information of the point system. The whole program interacts to the user with use the use of the user interface. Information that is stored in the database is being kept confidentially by the system administration.

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